How do I create an automatic sorting rule?

Sorting rules let you automatically organize your emails based on conditions you define, such as the sender or the message content. They apply automatically to new emails, and you can choose to apply them to existing emails as well.

Create a rule

1. Open your mailbox settings, click "Sorting rules", then "New rule".
2. Give your rule a simple name (e.g., Invoices, Newsletters, Clients).
3. Under "When an email arrives and…", set the conditions: filter by sender, by message content, with multiple conditions possible (e.g., sender contains invoice@).
4. Under "Then do this", choose the action to perform (e.g., move to a folder).
5. Add multiple actions if needed (e.g., move + mark as read).
6. Enable "Stop other rules after this one" if you want only this rule to apply to the email.
7. Click "Save" to activate the rule.

Useful rule examples

• Send all invoices to an "Invoices" folder.
• Automatically sort newsletters.
• File a client's emails into a dedicated folder.

Good to know

You can edit or delete a sorting rule at any time, without affecting the existing organization of your mailbox.